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Data Privacy Policy

This website and our email newsletter are operated by Transition Haslemere. We take your privacy seriously therefore we invite you to read this policy because it contains important information on:
who we are,
how and why we collect, store and use personal information,
your rights in relation to your personal information, and
how to contact us and supervisory authorities in the event that you have a complaint.

Who we are

Transition Haslemere (‘we’ or ‘us’) collect, use and are responsible for certain personal information about you. When we do so we are regulated under the General Data protection Regulations which apply across the European Union (including the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws.

The personal information we collect and use
a) Personal information you provide to us

We collect the following personal information that you provide to us:
Name and email address
We collect this information on our newsletter sign up form online or on paper.

?b) Personal information you provide about third parties

If you give us information about another person, you confirm that the other person has appointed you to act on their behalf and agreed that you:
shall consent on their behalf to the processing of their personal data;?shall receive any data protection notices on their behalf;

How we use your personal information

We collect information about our users for the following purposes:
To send monthly email newsletters and occasional updates

Who your information may be shared with

We may share your information with:
Law enforcement agencies in connection with any investigation to help prevent unlawful activity
We will not share you personal information with any other 3rd parties.

Whether personal information has to be provided by you, and if so why

No personal information other than your name and email address has to be provided by you to us at any time.

How long your personal information will be kept

We will hold your personal information for the following periods:
Name and address for as long as we produce newsletters or you choose to unsubscribe.

Reasons we can collect and use your personal information

We rely on the following as the lawful basis on which we collect and use your personal information:
Your consent
Consequence of our use of your personal information

The consequence to you of our use of your personal information is:
You will be sent monthly email newsletters and occasional updates

Keeping your information secure

We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
The list of names and email addresses is held on a secure third-party server with access restricted by user name and password
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
Indeed, while we will use all reasonable efforts to secure your personal data, in using the site you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal data that are transferred from you or to you via the internet. If you have any particular concerns about your information, please contact us using the details below.

Transfers of your information out of the EEA

We will not transfer your personal information outside of the EEA at any time.

Children and the validity of consent

Where we obtain consent from any user we will take reasonable steps to ascertain whether the user is over 13 years of age and whether the child is sufficiently informed to give valid consent. If the user is not, parental consent will be required to provide consent for the processing of any personal information.

What rights do you have?

Under the General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to:

  • fair processing of information and transparency over how we use your use personal information
  • access to your personal information and to certain other supplementary information that this Privacy Notice is already designed to address
  • require us to correct any mistakes in your information which we hold
  • require the erasure of personal information concerning you in certain situations

For further information on your rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individual’s rights under the General Data Protection Regulations (http://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/)
If you would like to exercise any of these rights please:

  • email, call or write to us
  • let us have enough information to identify you
  • let us have proof of your identity (a copy of your driving license, passport or a recent credit card/utility bill)
  • let us know the information to which your request relates

We also have an unsubscribe (opt-out) button on our newsletters.

How to complain

We hope that we can resolve any query or concern you raise about our use of your information.
The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone: 0303 123 1113.

Changes to the privacy policy

This privacy policy was published on 15/06/2018 and last updated on 15/06/2018.
We may change this privacy policy from time to time. You should check this policy occasionally to ensure you are aware of the most recent version that will apply to our communications with you. We will also attempt to notify users of any changes by:
By email if you have opted in to receive emails

Contacting us

If you have any questions about this policy or the information we hold about you, please contact us by:
e-mail: info@transitionhaslemere.org
c/o Haslemere Town Council Town Hall
15 High St
Haslemere GU27 2HG


Data Breach Policy

Transition Haslemere takes every care with the personal data it gathers from its supporters to protect it from data breaches.

In the event of a breach, Transition Haslemere will investigate and assess the risks, taking into account what has happened to the data (e.g. has it been lost or stolen), whether the data could be put to any illegal or inappropriate use, whose data is affected by the breach and the potential effects on those individuals, and whether there are wider consequences to the breach.

Transition Haslemere will establish whether the Information Commissioner’s Office needs to be notified of the breach, and if so, notify them as soon as possible. .

Individuals whose personal data has been affected by the incident and where this might adversely affect their rights and freedoms, will be informed as soon as possible. Notification will include a description of how and when the breach occurred and the data involved.

Transition Haslemere will consider notifying other organisations such as the police if it considers illegal activity has occurred, or where there is a risk that illegal activity might occur in the future.

Transition Haslemere will remedy the cause of the breach in so far as it is able, or put in place further protections to avoid future incidents as best possible.

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